Lexis Visualfiles delivers further efficiency and transparency through enhancements to real-time business insight, LexisSmart forms integration and data security
LexisNexis Enterprise Solutions, a technology provider who works in partnership with customers to help transform legal services, has enhanced a raft of capabilities in its next generation legal workflow and case management system, Lexis Visualfiles. This latest version of Visualfiles expands the core functionality of the solution to let customers achieve even further cost efficiencies and to facilitate decision-making through better transparency of business performance.
This value is primarily achieved by augmented real-time reporting to deliver improved business insight, and tight integration with LexisSmart Forms to unlock drafting efficiencies. In addition, the latest release of Visualfiles contains improved security and data encryption capabilities which comply with latest industry standards, and certification against Microsoft Outlook 2016 and iManage Work 9.3.
Business intelligence capabilities in the solution now include a real-time data feed with the introduction of the Visualfiles Pro2SQL data repository. Pro2SQL extracts the operational data from Visualfiles and transforms it into a Microsoft SQL database to support any data driven activities, including management information or integration with other data sources – all as an integral module within Visualfiles. Firms are able to set up auto-refreshing dashboards that show users the current position of their aggregated data, facilitating a complete, accurate and in-depth view of a firm’s business performance. A variety of customised reports are easily generated to meet the specific requirements of internal and external stakeholders, including clients.
For customers that use electronic legal forms, this latest version of Visualfiles introduces a number of new features for the LexisSmart Forms integration, supporting a unified workflow and forms solution from a single supplier. LexisSmart Forms are PDF-based, require no specialist software to use, and can be shared with anyone who has the free version of Acrobat Reader installed on their PC or device.
Data security, which is an increasingly important element for businesses today, has been enhanced. This latest version of Visualfiles includes specific utilities that simplify the introduction of industry standard ‘Transparent Data Encryption’ to Visualfiles databases. Transparent Data Encryption fully protects customer data on the server whilst being fully transparent and available to authorised system users.
Other enhancements include a number of upgrades in the core functionality areas such as official certification against third party software applications and systems, including Microsoft Office 2016 and iManage Work 9.3; extending the operation of the free embedded electronic document preview capability and performance improvements to Outlook Plus. Changes to the Software Development Kit (SDK) have also been made that now allow customers to freely embed SDK-powered solutions within any Visualfiles application without consuming a SDK client licence.
“Much of the new functionality and capabilities included in this latest version are based on feedback directly received by Visualfiles’ ever-growing customer base,” said Nigel Williams, Visualfiles Product Manager at LexisNexis Enterprise Solutions. “Our customers take an active interest in the solution’s development and to a large extent are helping chart the course of its future development. This demonstrates the value it offers to their business.”
Lexis Visualfiles is the most widely used legal workflow and case management system in the UK, with more than 26,000 registered users in firms ranging from five to over 1,000 employees. It is a proven, flexible and powerful entity-based system that allows firms to control their business processes. The solution’s unique rapid application development capabilities empower organisations to customise the system to easily and quickly accommodate new market developments and changing business requirements. New functionality is continuously being built in Visualfiles to support user experience, management reporting, rapid application development and system integration, including with LexisOne, an enterprise-grade business management system powered by Microsoft Dynamics AX.