Archive Document Data Storage: Tips for managing your inactive files

News Article - 05/11/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance, Practice Management

Your organisation uses some files every day. You also have files that don’t see day-to-day use but must be retained for administrative purposes, retention requirements, or legal compliance; these are inactive files. Do you have a strategy...

Archive Document Data Storage shares best practices for making sure your media destruction and privacy complies with GDPR

News Article - 29/10/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance

New standards for the General Data Protection Rule (GDPR) went into effect on May 25, 2018. They affect any EU business that collects data from customers. One of the key factors in the new standards is that companies must take a strict approach...

Six tips for protecting and preserving your backup media

Resource - 08/10/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance, Practice Management

Tip one: don’t take media home

Many small business owners take their backup media home with them. If you’re one of them, ask yourself the following question: What will happen to your data if tapes are stolen from your car or...

Essential guidelines for digitising your documents

Resource - 02/10/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance, Practice Management

Every document scanning project needs a roadmap to ensure its success. Here are several guidelines to follow when digitising your documents:

Planning

Without a plan, a project scope can expand endlessly or fizzle out before the...

Five major reasons why document storage still matters

Resource - 11/09/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance, Practice Management

In an age where digital information rules, it’s easy to dismiss hard copy documents, even though they play a critical role in your business. Key documents help your organisation document compliance, ensure due diligence, and support ongoing...

Questions to ask a media storage and rotation vendor

Resource - 24/08/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance, Technology

It’s not easy handing over your sensitive data to just anyone. You must be 100% sure your information is stored, managed and protected with utmost care and security. When choosing a media storage and rotation vendor, ask the following...

Off-site vs. on-site shredding: a comparison by ADDS

Resource - 08/08/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance, Technology

A corporate data security policy needs to include reliable and secure document disposal practices. As identity theft and business fraud rates rise, there’s a bevy of on-site and off-site shredding vendors competing for your business. But...

Five document management mistakes to avoid

Resource - 24/07/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance, Practice Management

Failing to manage your documents efficiently and securely can cost your organisation time, money, and legal problems. Is your document management plan up to par? Here are five common document management mistakes to avoid.

Mistake 1...

Five document scanning myths, debunked

Resource - 27/06/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance, Practice Management

In the Information Age, it’s wise to know the facts. Even a smidgen of misinformation can cause your business to miss out on big benefits. Here are several common myths about document scanning to watch out for:

Myth 1:...

Common document destruction mistakes to avoid: Helpful advice from Archive Document Data Storage

Resource - 14/06/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance, Practice Management

In the fight against identity theft and business fraud, you can’t afford to let your guard down, even for a second. One error can lead to huge legal and financial consequences. Here are several common document destruction mistakes to avoid...

What every employee should know about data protection

Resource - 30/05/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance, Practice Management

As an employee, you’re essential to your company’s success. What are you doing to make sure sensitive information stays secure at work? Here’s what you should know about data protection.

Vigilance Never Stops

...

Steps for reducing paper waste

Resource - 14/05/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Practice Management

Every year, millions of tonnes of paper is wasted in the UK, and businesses are the biggest culprits. Even in the Digital Age, office documents are printed, copied and tossed in the rubbish. In addition to wasting resources, paper waste also...

ADDS: GDP-ARGH!

Resource - 10/04/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance

This article was originally featured as an industry column in the April 2018 issue of LPM. To read the issue in full, ...

ADDS: The case continued...

Resource - 26/03/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance

...

Four things you should be destroying

Resource - 13/03/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance

As a business owner, you generate confidential waste daily. One of the most important things you can do is dispose of it securely. But it’s not always easy knowing what to destroy versus what to recycle. 

Here’s a list of...