Five document management mistakes to avoid

Resource - 24/07/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance, Practice Management

Failing to manage your documents efficiently and securely can cost your organisation time, money, and legal problems. Is your document management plan up to par? Here are five common document management mistakes to avoid.

Mistake 1...

Five document scanning myths, debunked

Resource - 27/06/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance, Practice Management

In the Information Age, it’s wise to know the facts. Even a smidgen of misinformation can cause your business to miss out on big benefits. Here are several common myths about document scanning to watch out for:

Myth 1:...

Common document destruction mistakes to avoid: Helpful advice from Archive Document Data Storage

Resource - 14/06/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance, Practice Management

In the fight against identity theft and business fraud, you can’t afford to let your guard down, even for a second. One error can lead to huge legal and financial consequences. Here are several common document destruction mistakes to avoid...

What every employee should know about data protection

Resource - 30/05/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance, Practice Management

As an employee, you’re essential to your company’s success. What are you doing to make sure sensitive information stays secure at work? Here’s what you should know about data protection.

Vigilance Never Stops

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Steps for reducing paper waste

Resource - 14/05/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Practice Management

Every year, millions of tonnes of paper is wasted in the UK, and businesses are the biggest culprits. Even in the Digital Age, office documents are printed, copied and tossed in the rubbish. In addition to wasting resources, paper waste also...

ADDS: GDP-ARGH!

Resource - 10/04/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance

This article was originally featured as an industry column in the April 2018 issue of LPM. To read the issue in full, ...

ADDS: The case continued...

Resource - 26/03/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance

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Four things you should be destroying

Resource - 13/03/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance

As a business owner, you generate confidential waste daily. One of the most important things you can do is dispose of it securely. But it’s not always easy knowing what to destroy versus what to recycle. 

Here’s a list of...

ADDS report: The biggest data security risks of 2018

Resource - 19/02/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Technology, Practice Management

In terms of data breaches, 2017 wasn’t a great year. And despite our “glass half-full” attitude, we must admit the data security outlook for 2018 isn’t looking much better. Here are several risks to be aware of, and what...

ADDS: Easy media storage and rotation tips

Blog post - 13/02/2018 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance, Practice Management

Back up Daily, Weekly and Monthly

Data loss happens without warning. As a result, backups should be a constant part of your routine. Daily, weekly and monthly backups offer blanket protection for every version of your files.

Use...

You know it’s time to go paperless when….

Resource - 30/01/2018 : archiving, data privacy, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance, Technology, Practice Management

While it’s hard to imagine a business without paper, in the digital age, paper’s hold on the office is dwindling. Organisations that make the switch to digital files save time and money and reap a host of additional benefits. Here...

ADDS: Data security tips for 2018

Resource - 12/01/2018 : Archive Document Data Storage, archiving, cybersecurtiy, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance, Technology, Practice Management

2018 is here, and it’s time to revisit your data security strategy. In this blog post, we offer our tips for keeping your information safe all year long.

Update Your Password Strategy

Using weak passwords makes it easy for...

ADDS: The top excuses for not storing files offsite

Resource - 19/12/2017 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance, Technology, Practice Management

We get it: as a busy business owner, you have a multitude of tasks on your plate and file storage may be low on your priority list. But don’t let these excuses ruin an opportunity for increased productivity and profitability!

I don...

Implementing a clean desk policy for your organisation by ADDS

Resource - 29/11/2017 : archiving, clean desk policy, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance, Practice Management

A clean desk policy isn’t just about aesthetics; it’s an important tool for preventing privacy breaches in the workplace. But how do you implement a clean desk policy in your organisation and make it stick? In this blog, we offer best...

ADDS: Everything you need to know about data destruction

Resource - 07/11/2017 : archiving, deed storage, digital mail room, document management, file storage, paperless, scanning, secure destruction, Risk & Compliance, Technology, Practice Management

Data destruction may be the final step in the retention management life cycle, but that doesn’t mean it’s the least important step. Due diligence often falls by the wayside during final disposition, leading to devastating privacy...